how to be prepared for data breach
It’s vital to share your files safely when you’re dealing with hypersensitive information. Send only the information that they need. This reduces the risk of your data getting into the wrong hands in the case of a data leak or breach. Additionally, use equipment that block unauthorised editing of files. There are programs that encrypt files when you and another person are working on an Excel spreadsheet. This will stop accidental or malicious changes as well as ensuring that numbers are accurate.
Another way to keep your the data safe is to have a password, which acts as a gatekeeper that protects your data. You should also develop protocols to safely transfer files, such as Web communication protocols, which act as police escorts for the data highway. They allow various devices and systems to communicate effortlessly via the Internet, without being hampered by malware, virus or other threats.
Watermarking can be used to safeguard sensitive information and best practices. It adds an extra layer of protection and lets you track who is using what. Additionally, you can put an expiration date on download links and revoke access to a file after a set period of time, thus removing any temptation for hackers or even employees who are not authorized to keep personal data for longer than necessary. Once you no longer require a file, create an instruction manual that guides your staff on how to erase the file several times (like shredding it digitally and degaussing it) to ensure that it will not be resurrected in the future.