Document sharing software lets multiple users collaborate on a document simultaneously. This prevents errors in communication and speed up turnaround time for projects.
Document sharing online is much easier to manage than sending emails with attachments and can be completed on any device with an internet connection. It also does away with the need to store hard copies and reduces file size limits.
There are many ways to share files, including using FTP and SFTP cloud storage services such as Box, and P2P networks however, the most effective document sharing tools have centralized management interfaces and security features that allow encryption and protection of data-in-transit, and real-time synchronization.
Project managers should also be looking for features like control of history and version, as well as collaboration detection to make it simple to track changes and ensure that everyone is working on the most current draft. The ability to add comments to and assign tasks also makes it easy for teams to company’s important data discuss documents.
ClickUp is an integrated project management tool with document sharing capabilities. Its granular permissions let users choose who gets to view, edit or delete files and let them see who’s editing at any given time. File syncing ensures the most current versions of files mirrored across all devices and collaboration detection lets users view when other users edit or view. The program comes with a massive library of spreadsheets, wikis and notes to help teams stay on the right track.